Privacy and Cookies Policy

1. Personal data

We publish this document to explain the reasons why we collect and process personal data as part of our business:

  1. What is personal data?

This includes all information that allows one person to be easily distinguished from others. It can be both directly related to that person (such as their name, ID number, and sometimes even their email address or online account), and also information that doesn’t directly describe them. For example, it can include their characteristics, health status, beliefs, place of residence, addictions, race, or religion.

  1. What personal data are we talking about in our case?

We process data provided to us by our Clients, Business Partners and Employees in connection with their use of our services, cooperation with us or employment.

  1. What does data processing mean?

Processing refers to any activity we may perform with personal data – both active use, such as collecting, retrieving, recording, combining, modifying or sharing, and passive use, such as storing, restricting, deleting or destroying.

  1. Who is the Data Controller (i.e. who has influence over their processing and security)?

The controller of your data is EXPERTLY-PRO SP.Z O.O. ul. Strzegomska 55A (PGNiG Gazoprojekt), 1st floor, 53-611 Wrocław, NIP: 897-193-48-96, REGON: 528017492, KRS: 0001092907

  1. On what legal basis and for what purpose do we process your data?

Any processing of your data must be based on an appropriate legal basis, in accordance with applicable law. This basis may be your consent to data processing or other legal provisions permitting such processing, as set out in Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (referred to as the “GDPR”), or in various national laws, such as acts or regulations.

We may process your data for several different purposes, for example:

  • You can share your data with us by sending an email. We process your data based on your consent, which you automatically give when you send us your data (e.g., email address). Your consent is voluntary – remember, you can withdraw it at any time. In such a case, we will immediately delete all information you provided, unless you have become our client.
  • If you are our client or interested in using the services we provide, we process your data in connection with the contract concluded with you or in preparation for entering into such a contract. This is always done with your knowledge and consent. When you express your intention to conclude a contract, you know what personal data will be required to sign it, and after signing it, you know what data you have provided or will provide later for this purpose.
  • We may also process your data to ensure the security of our IT network and information. This will occur when you use or connect to our IT infrastructure, for example, by accessing our website or sending us messages. This is our legitimate interest.
  • If you are interested in working for us, your data is processed in the form of your application or CV. This is done with your knowledge and written consent, which you can withdraw at any time. In such a case, your application will not be considered by us, and we will immediately delete all data you provided. However, upon employment with us, further data processing principles and the mandatory scope of data transfer and storage are specified in labor law.
  1. Who do we share your data with?

In accordance with applicable law, we may transfer your data to entities processing it on our behalf, such as postal operators, accounting firms, IT service providers, or other subcontractors of our services specified in your contract. We are also obligated to disclose your data upon request to entities authorized to do so under other legal provisions (e.g., courts or law enforcement agencies). However, disclosure will only occur if they submit a request to us, specifying the legal basis that authorizes such a request.

We do not intend to transfer your data to third countries or international organizations, i.e., outside the economic area of ​​the European Union. Within the European Union, thanks to the GDPR, you are guaranteed the same level of protection for your data in all member states. The full text of the GDPR is available at:

http://eur-lex.europa.eu/legal-content/PL/TXT/?uri=OJ:L:2016:119:TOC

  1. How long will we process your data?

We place great importance on limiting the scope of data we collect and its processing time to the absolute minimum. To this end, we systematically review our paper and electronic documents, removing unnecessary documents that have expired. Please note that the processing time of your data, depending on the basis on which we obtained them, may be determined by separate legal regulations beyond our control, which may require us to retain your data regardless of your will or desire. Examples include labor law, social security law, and accounting regulations.

If you have personally used our services and we have concluded an agreement in this regard, in accordance with accounting regulations, we will hold your data in the financial and accounting documentation created in connection with this and process it for a period of 5 consecutive calendar years, counting from the date of purchase/conclusion of the agreement.

If the data we hold is to be used for a purpose other than that for which it was obtained, we will always inform you about this and you will have the opportunity to object to this.

  1. What rights do you have in relation to your data?

If we process your personal data, you always have the right to:

  • requests for access to data – within the limits of Article 15 of the GDPR,
  • their rectification – within the limits of Article 16 of the GDPR,
  • requests for deletion – within the limits of Article 17 of the GDPR,
  • or restrictions on processing activities – within the limits of Article 18 of the GDPR,
  • object to data processing – within the limits of Article 21 of the GDPR,
  • transferring data, including obtaining a copy thereof – within the limits of Article 20 of the GDPR.

All these rights are detailed in Articles 15 to 21 of the GDPR, the text of which is available at:

http://eur-lex.europa.eu/legal-content/PL/TXT/?uri=OJ:L:2016:119:TOC

You can also withdraw your consent to the processing of your personal data, in which case we will immediately delete your personal data unless we are legally obligated to continue processing it. For example, if you request the deletion of your email address due to unsubscribing from the newsletter, we will immediately delete it from our mailing list.

If you believe that we have in any way – which we obviously do not want – violated your rights or failed to ensure the security of your personal data, you have the right to lodge a complaint with the supervisory authority, which is currently the President of the Personal Data Protection Office.

  1. Automated decision-making and profiling information.

We do not make any automated decisions based on your data, meaning they occur without human involvement. We also do not engage in any profiling activities.

  1. How do we protect your data?

To ensure the security of your data, we use legally required organizational and technical measures. We have installed the necessary physical security measures at our headquarters to prevent unauthorized access to your data. Our employees have the required authorizations and may process data in a limited manner, meaning only to the extent necessary to properly perform their duties.

  1. Privacy protection for minors

Our website does not monitor or verify the ages of users, senders, or recipients of messages. Contact information from visitors (such as phone numbers and email addresses) is used to fulfill orders and send information about our company.

Minors should not send any information, place any orders, or subscribe to our services without the consent of their parents or legal guardians. We will require such consent whenever we become aware that the user is a minor (a “child”) within the meaning of national data protection laws.

2. Cookies

  1. What are cookies and what are they used for?

Cookies are text files that are stored on your device and used by the server to recognize it upon reconnection. Cookies are downloaded each time you “enter” and “exit” the website. Cookies are not used to identify you, but only your device—for example, to ensure that, after recognizing the browser you are using, the displayed image is best suited to the technical capabilities of your device (e.g., its resolution) or its type (“stationary” version—desktop or mobile).

Cookies are most commonly used for counters, surveys, online stores, websites requiring login, advertising, and to monitor visitor activity. Cookies also enable, among other things, remembering your interests and tailoring websites to your interests, including content and advertising.

Cookies are currently used by virtually all services operating on the Internet – search engines, information websites, blogs, online stores, government websites, magazines and newspapers, etc. Our website also uses them.

More information about cookies can be found at: www.wszystkoociasteczkach.pl

  1. What do cookies do?

Generally, they operate on the following principles:

  • identify data about the computer and browser used to browse websites – for example, they allow us to find out whether a given computer has already visited the website,
  • data obtained from cookies are not in any way linked to users’ personal data obtained, for example, during registration on websites,
  • are not harmful to you or your computers or smartphones – they do not affect the way they work,
  • they do not cause any configuration changes in end devices or in the software installed on these devices,
  • default cookie parameters allow only the server that created them to read the information contained therein,
  • based on your behavior on the websites you visit, they transmit information to the servers, thanks to which the displayed page is better tailored to individual preferences.
  1. What types of cookies are there?

There are the following types of cookies:

  • “Session cookies” are temporary files stored in the browser’s memory until the end of the session (i.e., until you close the browser). These files are required for certain applications or functionalities to function properly. They should be automatically deleted from the device you were viewing the page on when you close the browser.
  • “Persistent cookies” make it easier to use frequently visited websites (e.g., they remember your favorite color scheme or the menu layout on your favorite sites). These files are stored in a specific folder for a longer period of time, which you can adjust in your browser settings. Each time you visit a website, data from these cookies is transferred to the server. This type of cookie is sometimes called “tracking cookies.”
  • “Third-party cookies” are files typically originating from advertising servers, search servers, etc., collaborating with the owner of a given website. They allow the displayed advertisements to be tailored to your preferences and habits, often allowing you to use some of the website’s content free of charge. They also help track “clicks” on advertisements, user preferences, etc.
  1. Do you have to consent to our use of cookies?

Remember that you can manage cookies yourself. This is enabled by the web browsers you use (usually enabled by default). In the most popular browsers, you can:

  • accepting cookies, which will allow you to fully use the options offered by websites,
  • cookie management at the level of individual websites selected by you,
  • specifying settings for different types of cookies, for example accepting persistent files as session files, etc.,
  • blocking or deleting cookies.

Information on how to enable and disable cookies in the most popular browsers can be found at the following links:

1) Google Chrome

2) Internet Explorer

3) Mozilla Firefox

4) Opera

5) Safari

By leaving your browser settings unchanged, you consent to our use of cookies. Blocking cookies or disabling certain types may prevent you from using the full functionality of the website or disrupt its proper functioning.

  1. What do we use cookies for?

The website uses both session cookies and persistent cookies. We use them for the following purposes:

  • creating statistics, which enables the improvement of the structure and content of pages,
  • maintaining the website User’s session.

To properly display the website, the following information is collected: browser name and version, language settings, date and time of the request to the server, IP address from which the request was sent, and the requested URL. This data is collected to enable the website to function properly.

To create statistics, a web analytics tool is used – Google Analytics, which collects data and uses its own cookies in accordance with the Google Privacy Policy available at https://www.google.com/intl/pl/policies/privacy/

Google collects data obtained from cookies placed on devices on its servers and uses this information to create reports and provide other services related to traffic and internet usage. Google may also transfer this information to third parties if required to do so by law or if such third parties process such information on Google’s behalf.

Data collected by our website is not disclosed or made available to third parties, except to appropriate law enforcement authorities authorized to conduct criminal proceedings upon our request. This will only occur if you engage in any illegal or harmful activity.

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